Privacy Policy

This privacy policy applies to the Earth & Space Sustainability Initiative ("ESSI") website at www.essi.org. ESSI is the controller of the personal information processed on this website and we take your privacy seriously.

This privacy policy covers the collection, processing and other use of personal data under the Data Protection Act 2018 ("DPA") and the UK General Data Protection Regulations ("UK GDPR").

If you need to contact us you can do so by emailing contact@essi.org at any time.

Information we collect

We will collect personal data on this website if it is directly provided to us by you the user, e.g. your e-mail address, name, home or work address and telephone number, and therefore has been provided by you with your consent.

We also use analytical and statistical tools that monitor details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, weblogs and other communication data (but this data will not identify you personally).

When you use the web application for the ESSI Standard Search Tool we collect the following personal data:

Name
Email address
Password
The organisation you work for or represent
The country you work in
An audit log of actions you have taken over the last month
Cookies

Use of your information

We may hold and process personal data that you provide to us in accordance with the DPA and GDPR.

The information that we collect and store relating to you is used to enable us to provide our services to you, and to meet our contractual commitments to you. If we need your personal information to comply with a contractual commitment to you and it is not provided, then we may be unable to fulfil our commitment to you.

We may also use your personal information to notify you about any changes to our website, such as improvements or changes that may affect our service.

Where you have consented to receive our e-newsletters, we will process your personal information from time to time to provide the e-newsletter to you.

When you use the web application for the ESSI Standard Search Tool we use your registration information in order to provide you with access to the search tool. If you do not provide an email address and password, we cannot provide you with access to the ESSI Standard Search Tool.

We also have a legitimate interest in processing your registration information to deliver a web application that can be used by the global space sector, and the delivery of the Space Sustainability Principles/Standards. We will also use data we collect to monitor usage of our site and gain insights, such as understanding what organisations our users represent and where users are based globally. Wherever possible, we will anonymise personal data.

Disclosure of your information

We may disclose your information to regulatory bodies to enable us to comply with the law and to assist fraud protection and minimise credit risk.

Where you have consented for us to do so, we may provide your data to selected third parties who may contact you about their services that you may be interested in.

Please be advised that we do not reveal information about identifiable individuals to our advertisers, but we may, on occasion, provide them with aggregate statistical information about our visitors.

Controlling the use of your personal data

If you have given us consent to use your data for a particular purpose you can revoke or vary that consent at any time. If you do not want us to use your data or want to vary the consent that you have provided you can contact us at any time using the contact details in this privacy policy.

How we store and transfer your data

We do not use or disclose sensitive personal data, such as race, religion, or political affiliations, without your explicit consent.

We will process, disclose or share your personal data only if required to do so by law or in the good faith belief that such action is necessary to comply with legal requirements or legal process served on us or the website.

You have the right to opt out of our processing your personal data for marketing purposes by contacting us at contact@essi.org.

How long we process your personal data

We will process your personal data for as long as reasonably necessary to fulfil the purposes we collected it for.

For our newsletter, we will refresh our mailing list every 2 years, asking whether or not you want to maintain your subscription to our newsletter. If we do not hear from you then we shall unsubscribe you.

For our web application, we will hold your user data for no more than 5 years before contacting you and asking you to confirm whether or not you would like to remain registered with us. If you confirm you do not want to maintain your user account or if we do not hear from you then we shall delete your account and personal data. If you confirm you wish to keep your account open then we shall continue to retain your personal data.

International Data Transfers

If you subscribe to our newsletter then we store your personal data in our third party mailing system which is hosted in the Netherlands.

All other processing we carry out is within the UK.

Our web application is hosted in the UK and all processing related to the web application is in the UK.

Security

The transmission of information via the Internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data while you are transmitting it to our site; any such transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.

You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.

Use of Cookies

Our website uses cookies as most websites do. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

We use essential cookies that are required for the operation of our website. These essential cookies are always enabled because our website won't work properly without them.

All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. But please note that should you choose to decline essential cookies, you may be unable to access particular parts of our website.

Your rights

The UK GDPR gives you rights in relation to your personal data which includes the following rights:

Request access to your personal data.
Request correction of your personal data.
Request erasure of your personal data.
Object to processing of your personal data.
Request restriction of processing your personal data.
Request transfer of your personal data.
Right to withdraw consent.

Please write to us or contact us by email if you wish to request confirmation of what personal information we hold relating to you or exercise any of your rights under the GDPR. You can contact us at contact@essi.org. There is no charge for requesting that we provide you with details of the personal data that we hold. We will provide this information within one month of your requesting the data.

Changes to this policy

We may update these policies to reflect changes to the website and customer feedback. Please regularly review these policies to be informed of how we are protecting your personal data.

Queries and Complaints

We welcome any queries, comments or requests you may have regarding this privacy policy. We can be contacted at contact@essi.org.

You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concern before you approach the ICO so please contact us in the first instance.